A World of Experience
in Professional Meeting Management
Venue West Conference Services offers over 37 years of expertise in the organization of successful meetings both locally and in destinations worldwide. A solid, professional track record and dedication to service excellence make a decision to work with Venue West a decision well made!
As a Professional Congress Organizer (PCO), Venue West has had the privilege of being a creative part of numerous outstanding academic, technical, medical and scientific meetings. From small, intimate workshops and forums to large national and international congresses, clients count on us for the consistently high level of service and experience required to ensure seamless, successful events.
Venue West offers a comprehensive range of services that include, but are not limited to the following:
- Bid Preparation and Support
- Needs Analysis, Return on Investment Assessment
- Critical Path/Timeline Development
- Budget Development & Monitoring
- Site/Venue Selection
- Hotel/ Supplier Contract Negotiations
- Registration & Accommodation Management
- Secretariat Services
- Congress Promotion/ Attendance Building Marketing Plan
- Sponsorship & Exhibit Management
- Audit of Potential Sponsors/Exhibitors
- Speaker/Presenter Coordination
- Abstract Processing & Management
- Coordination of Poster Presentations
- Graphic Design and Print Coordination
- Web site Creation & Development
- CME Accreditation Coordination
- Audio Visual & Communications Arrangements
- Translation Services Arrangements
- Menu Planning and Catering Coordination
- Special Event/Social Program Development
- Pre/Post Congress Tours
- Youth/Companion Programs
- Transportation Logistics/Coordination
- Highly Skilled, Multi-lingual Project Managers and Personnel
- Management of Onsite Logistics and Registration
- Detailed Financial and Post-Meeting Evaluation Reports
- Shipping and Freight Forwarding
- Customs Brokerage
- Advance Warehousing
For further information or to request a detailed proposal customized to the unique requirements of your meeting please contact us. It will be our pleasure to assist you!